The Henry County Beekeepers Association (“HCBA”) takes your privacy seriously. We are committed to protecting the personal information you share with us—whether through our website, membership forms, event registrations, or direct communication—and to using that information responsibly and securely. This Privacy Policy explains how we collect, use, and protect your information in accordance with current data privacy standards.

Information We Collect
When you visit our website or participate in HCBA activities, we may collect certain types of personal information, including:

• Member or contact names

• Email addresses and phone numbers

• Payment details for membership dues, donations, or event fees

• Volunteer interest and participation information

• Any other details you choose to provide in forms or communications

Online, we may also collect non-personal information such as IP addresses, browser types, and general location data. This information helps us understand how visitors use our website and improve site functionality. This technical data is collected anonymously and is not linked to your identity.

How We Use Your Information
Any information you provide is used for purposes such as:

• Managing memberships, dues, and renewals

• Communicating about meetings, events, and beekeeping resources

• Processing event registrations or donations

• Sharing educational materials and community updates

• Meeting compliance or reporting requirements for non-profit organizations

We do not sell or rent your information to third parties. In rare cases, we may be required to share information if legally obligated to do so.

Data Protection
We implement reasonable safeguards to protect your data, including secure storage, password-protected systems, and limited access based on organizational roles. While we strive to maintain a secure environment, no system is completely immune to security threats. If a data breach ever occurs, we will notify affected parties as required by law.

Cookies & Analytics
Our website may use cookies and basic analytics tools to understand visitor activity, such as which pages are viewed most often or how long visitors remain on the site. This information is collected anonymously and used to improve the online experience. You may disable cookies in your browser at any time, although some site features may not work properly without them.

Your Rights
You have the right to request access, updates, or deletion of the personal data we hold, subject to any legal or record-keeping obligations. You may also opt out of receiving non-essential communications, such as newsletters or event announcements, by contacting us directly.

Data Retention
We retain personal data only as long as necessary to fulfill its original purpose and to meet compliance obligations. When data is no longer needed, it is securely deleted or destroyed.

Third-Party Links
Our website may contain links to third-party resources, such as regional or national beekeeping organizations. We are not responsible for the content or privacy practices of those external sites.

Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or applicable laws. Updates will be reflected by the “Effective Date” at the top of this page. In the event of significant changes, we will provide additional notice as appropriate.

Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact our administrator at:📧 privacy@digital3e.com

We appreciate your trust in the Henry County Beekeepers Association and are committed to protecting your privacy while fostering a stronger beekeeping community.